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  • Tax - Employee travel expenses policy
    Employee travel expenses policySince 6 April 2016 responsibility for determining whether business expenses reimbursed to employees and directors are exempt of tax and NI rests with the employer. Therefore, it's good practice to have a travel expenses policy in place. Business travelIncluding an Employee Travel Expenses Policy in your staff handbook will provide evidence to HMRC that you only reimburse qualifying travel expenses. Our policy makes reference to home-to-office travel, which should not be included...
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  • Tax - Employee equipment allowance
    Employee equipment allowanceWhere your employees use personally owned or rented equipment for work, you can reimburse them the business element of their costs tax and NI free. Quantifying the amount you can pay without having to apply PAYE can be tricky, especially where there is personal and business use of the equipment.When to use this document When you make a contribution to the costs incurred by an employee in providing equipment for use in their job they can use our document to help them calculate a reasonable...
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  • Tax - Employee expenses claim form
    Employee expenses claim formWhere an employee or director claims expenses from your business you should ask them to provide details for your accounting and tax records. The need to keep recordsEach employee who claims business expenses over the year should keep all their receipts which match the figures entered on the Employee Expenses Claim Form. The procedures for submitting and authorising expense claims should be well documented and communicated to employees
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  • Tax - Employee expenses policy
    Employee expenses policyFrom 6 April 2016 responsibility for determining whether business expenses reimbursed to employees and directors are exempt of tax and NI rests with the employer. To aid with this it's good practice to have an expenses policy in place. Evidence of a legitimate claimHMRC wants to know that you have a good system in place to ensure that only expenses which are reimbursed for genuine business reasons are paid tax and NI free. Our policy covers all the rules and requirements for legitimate...
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  • Tax - Employee homeworking expenses policy
    Employee homeworking expenses policyThe increasing tendency for individuals to work from home raises the question of which home-related costs can be reimbursed tax free by an employer. So you'll need a company policy making it clear to your employees which expenses come with a tax bill. Working from homeThere has been a very large increase in the number of employees who work from home. A question often asked by employers is how the additional expenses the employee will incur as a result of working from home...
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